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Hyku Cookbook: Subject

Recipes for metadata entry for UofL Digital Collections


This is a mandatory field. Every record must include subject(s).

sample of elements that show on each field page

Yes. Enter each subject in the same field, separated by a semicolon and a space.

See People represented for personal names as subjects.
Hyku term subject
Search Yes
Hide No
Vocabulary Yes

What the content of the resource is about or what it is, expressed by headings, keywords, phrases, names, or other terms.


In addition to LCTGM, use other established thesauri as needed, and refer to the list of terms already used.

Use specific or unique words as well as more general words.

Identify ethnic and racial groups as known/appropriate (e.g., African Americans). Where relevant, consult alternative thesauri when confronted with harmful or outdated terminology in LCSH or LCTGM.

Geographic subheadings may be applied on a case-by-case basis, though the location field(s) will typically suffice.

Corporate entities (e.g. Oneida Baptist Institute) and physical entities (e.g. Buckingham Palace) belong in this field rather than in location or its more granular fields (neighborhood, city, etc.), which should be reserved for geographic entities (Oneida (Ky.) and London (England) would go in the city field for the above examples).

For corporate entities, the name of the corporation at the time of the artifact being described should be used.

For physical entities, resist the urge to control the vocabulary of every building name unless its frequency and/or significance merits a faceted link. Most buildings are sufficiently discoverable through consistent use of their proper names in the title and description fields.

People pictured in the image should be listed in the people represented field. People not pictured but inextricably associated with the place, event, or thing pictured may be included in the subject field.


Color in art
Artists' books--Specimens
Color in art

Ashland (Lexington, Ky.); Clay, Henry, 1777-1852; Dwellings; Mansions [significant named building; name of associated person; generic terms for type of structure]

Episcopal churches; Churches; Religious facilities; Buildings [specific and general terms for type of structure; authority name of church not included]

Louisville and Nashville Railroad Company [name of corporation from 1850 – 1983]
Seaboard System Railroad [1983 – 1986]
CSX Corporation [1986 – 1990]
CSX Transportation (Firm) [since 1990]

School yearbooks
University of Louisville--Students
Alumni & alumnae
University of Louisville--Alumni and alumnae
Student organizations
Universities & colleges
Medical students
Law students
Dental students
Engineering students
College students
University of Louisville--Sports