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Interlibrary Loan & Document Delivery: ILL Lending Policies

Interlibrary Loan provides access to articles, books, and other materials that are not owned by the University of Louisville Libraries.

Information

These policies are meant for other libraries that wish to borrow material from affiliated University of Louisville Libraries.

Patrons should view the policies on our ILL policy page at http://library.louisville.edu/ill/policy.

Other specific University of Louisville Libraries may have stipulations that are not recorded here. For more information, contact that library directly.

Two column table describing what will and will not circulate from Ekstrom Library.
Item Type and/or Location Circulates
3rd and 4th Floor Book Stacks Yes
African American Collection Yes
Multicultural Children's Collection Yes
Academic Film Collection Yes
Robotic Retrieval System and Compact Shelving Yes
Browsing Collection No
Microfilm, Microforms, Fiche, Microcards No
UofL Paper Theses/Dissertations No
Newspapers No
SGA DVD Collection No
E-Books or E-Audio Books No
Items released within the past year No

Non-Reciprocal

Standard charge for a copy request is $20.00. There is an additional $20.00 charge for RUSH requests. All color articles will be sent via e-mail in PDF format. Accepted methods of payment are OCLC IFM, monthly invoice or one IFLA voucher.

Reciprocal

There is no charge for reciprocal or LVIS affiliated libraries.

Non-Reciprocal

Standard charge for a loan request is $20.00. Loan period is 8 weeks with one renewal of 8 weeks, unless recalled. There is an additional $10.00 charge for RUSH requests in additon to the cost of UPS shipping.. Rare books and Photo Archives will only circulate to ARL libraries. Please fax an ALA request to 502-852-8734 for those requests. We charge a $100 replacement fee per request that is over six weeks past its due date (or an at cost replacement for public and government libraries, whichever is lower). We do not accept replacement copies for lost material. We can no longer process international requests for books.

Reciprocal

There is no charge for reciprocal, LVIS, or SOLINE affiliated libraries. Loan period is 8 weeks with one renewal of 8 weeks, unless recalled. Rare books and Photo Archives will only circulate to ARL libraries. Please fax an ALA request to 502-852-8734 for those requests. We charge a $100 replacement fee per request that is over six weeks past its due date (or an at cost replacement for public and government libraries, whichever is lower). We do not accept replacement copies for lost material. We can no longer process international requests for books.

Replacement Policy

Lost fee for art material is $175.00 or the cost of replacement, whichever is higher. High value art material (in excess of $300.00) will require UPS two day shipping and insurance and will be in-library use only.

Circulation policy

Art material will only circulate to academic or museum libraries. Rare and out-of-print items will not circulate. Folios that exceed 24inx24in will not circulate.

Note: Formal reciprocal agreeements must be approved.

Kentucky Non-Reciprocal

Copy Policy

Standard charge for a copy request is $6.00. There is an additional $10.00 charge for RUSH requests. Accepted methods of payment are OCLC IFM, monthly invoice, or electronic funds transfer (EFTS).

Loan policy

Standard charge for a loan request is $6.00. Loan period is 4 weeks with no limit on 4 week renewals. Accepted methods of payment are OCLC IFM, monthly invoice, or electronic funds transfer (EFTS).

Kentucky Reciprocal

Copy Policy

No bills issued.

Loan Poilcy

No charge. Loan period is 4 weeks with no limit on 4 week renewals

Out-of-state non-reciprocal

Copy Policy

Standard charge for a copy request is $11.00. There is an additional $20.00 charge for RUSH requests. Accepted methods of payment are OCLC IFM, monthly invoice, or electronic funds transfer (EFTS).

Loan Policy

Standard charge for a loan request is $11.00. Loan period is 4 weeks with no limit on 4 week renewals. Accepted methods of payment are OCLC IFM, monthly invoice, or electronic funds transfer (EFTS).

Out-of-state Reciprocal

Copy Policy

No bills issued.

Loan Policy

No charge. Loan period is 4 weeks with no limit on 4 week renewals

Circulation Policy

We loan most items, including media materials. Items from our archives or other special collections are loaned on a case-by-case basis.

Special collection and archive items may be conditionalized and be required to be returned through UPS or FedEx and may be restricted to In-Library use only.

Loan period is 8 weeks with one renewal period of 4 weeks.

Charges

LVIS, SL#N, KLN, ASRL Libraries

No charge.

Non-reciprocal

$20.00. IFM only. For international loans the IFM cost will be set to the exact shipping cost of the item.

Rush Requests

Rush shipping can be done with an additional charge.

Revised 12/18/2019

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