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Archives & Special Collections (ASC)

ASC Visitor Policies

Access to University Records

  • University administrative records held by the University Archives and Records Center that are more than 25 years old are available for inspection and research use in the research room during regular business hours.
  • Access to university administrative records held by the University Archives and Records Center that are fewer than 25 years old will be determined, as appropriate, in accordance with the Kentucky Open Records Act and, in particular circumstances, with the written permission of the responsible university official (e.g., the department chair or dean).
  • Patient records are protected by the Health Information Portability and Accountability Act (HIPAA) and are restricted for 50 years after the patient's death. If the individual's death date is not known, the record is restricted for 125 years from date of creation. 
  • Student records are protected by the Family Educational Rights and Privacy Act (FERPA) and University of Louisville student records policies. Student records are restricted until the individual's death, or, if the death date is not known, for 75 years after the creation of the last entry in the record. 

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