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Archives & Special Collections (ASC)

ASC Visitor Policies

Access to Non-University Records

Many of the collections held in Archives and Special Collections were not generated by university offices, but were donated by individuals and community organizations. This may include materials donated by faculty and students that are not considered university records.

With respect to researcher access to records from a donor or depositor other than a public agency, access is given subject to any restrictions agreed to with the donor or depositor, in accordance with the Kentucky Open Records Act. A note indicating whether there are any restrictions on access to the collection is usually included in the online catalog record, as well as the finding aid.

In addition, patient records held as part of manuscript collections are protected under the Health Information Portability and Accountability Act (HIPAA). These records are restricted for 50 years after the individual's death, or if the death date is not known, for 125 years from the creation of the last entry in the record.