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Archives & Special Collections (ASC)

ASC Visitor Policies

Faculty / Class Use

If you require students to do special projects with Archival materials, including exhibitions, please note that such uses require work in conjunction with curators and archivists, and at least 8 weeks' advance notice of the project and the materials desired. Please note that any use outside the Ekstrom Library building requires certification of appropriate security and climate in the exhibit space. ASC staff will determine on a case by case basis whether materials can be used or lent for such purposes.

Any materials already available online may be used in digital projects, with proper attribution. Files may be downloaded from Digital Collections, and metadata may be reused.

A limited number of materials held by ASC that are not available in Digital Collections may be digitized for the class project. Because this calls on us to digitize materials on spec, we must require a prior agreement with the course instructor. Typically, the class is limited to 30 items, which must be requested by the course instructor, aggregated as a single request. Class assignments requiring more than 30 items may incur reproduction fees, which may be paid for by the department offering the course via University "ProCard" or by individual students. In addition, the faculty member is advised to contact ASC well in advance (preferably as they begin to plan their syllabus and the project itself) to determine how far in advance digitization orders should be placed. Image orders may take 3 weeks to complete. Oral history digitization requests may take longer, depending on the number and length of recordings involved.

Archives and Special Collections will consider collaborative projects that match ASC's priorities while advancing the goals of faculty members outside ASC. These might take the form of students creating metadata for existing or planned Digital Collections, or the creation of new Digital Collections.