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University Libraries Student Assistant Resources: Hiring Process

Work Hours

Hourly student assistants (pay group S26) must maintain six credit hours during the semester and are limited on the number of hours they can work based on their status.

Maximum hours per week and per pay period by student types.
Student Type Maximum hours / week Maximum hours / pay period
Work Study Students 15 hours/wk not to exceed 30 hours per biweekly pay period
Regular Students 30 hours/wk not to exceed 60 hours per biweekly pay period
International Students* 20 hours/wk not to exceed 40 hours per biweekly pay period

*Federal regulations dictate that international students may not work more than 20 hours per week while school is in session.

Work Hours Exceptions

Students may work mid-term breaks, University holidays, and periods between semester provided that they maintain continuous enrollment at a minimum of six credit hours per semester. During this time they may work the following maximums:

  • Work study: 29 hours / week
  • Regular: 37.5 hours / week
  • International: 30 hours / week

During the following periods student workers (S26) may work up to 37.5 hrs/wk. This does not apply to students on work study.

  • Fall break
  • Thanksgiving Holiday
  • December Holiday (student must be enrolled for Spring semester)
  • Spring Break

Work Hours Exceptions for Work Study Students

Work study students can work a maximum of 29 hours / week during Fall and Spring Break weeks and after Spring semester ends up to the last day of the work study award period. Units will be notified each year of what the last day is. The date also appears on the work study award certificate.

  • If the student is not graduating in the Fall and is returning in the Spring, he/she can work until the last day of the holiday break.
  • If the student is graduating in the Fall, or not returning in the Spring, he/she can work only until the last day of the first pay period in December. Working beyond this point would result in a pay check the first week of Spring semester which cannot be allowed.
  • Units will be notified each year of the dates of: Fall and Spring Break Weeks, the Last Day of Classes for the Spring Semester, and the Last Day of Fall Semester (Last day before holiday break). These dates also appear on the UofL Academic Calendars.

Paperwork for New Hires & Rehires

The employee must have a social security card or the Social Security Administration Office letter of the applied for card. [HR Policy PER 1.17].


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