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Archives & Special Collections (ASC)

Faculty Papers: Home

Transfer Guidelines for Faculty Papers

Faculty papers should complement the University Archives & Records Center’s departmental and administrative holdings. The strongest papers demonstrate the teaching, scholarship, and outreach missions of the University of Louisville. Faculty papers can also speak to the individual’s involvement or impact in scholarly, civic, ethnic, religious, or other communities.

For full retention requirements, consult the University Records Retention Schedule. If you have additional questions about faculty papers, please contact Records Management by email or phone (852-8789).

What We Collect

  • Biographical materials such as curriculum vita, interviews or oral histories, biographical sketches, and photographs
  • Publications lists or bibliographies (note: we do not accept published articles, monographs, or other widely available materials)
  • Manuscript drafts of unpublished works
  • Correspondence with colleagues or scholars at other institutions regarding mutual research interests
  • Sustained personal correspondence marked by substantive content such as might be found between long-time friends, partners, etc. (note that these materials may be paper or electronic)
  • Department or university committee records created in an individual’s capacity as an administrator, department chair, or committee chair or member
  • Diaries, journals, or blogs
  • Teaching materials such as lecture notes and syllabi, especially those that show development of a course over time
  • Talks or lectures
  • Records relating to service to the community
  • Photographs of professional activities and/or UofL events or subjects

What We Do Not Collect

  • Published research*
  • Student information such as grades, rosters, or student assignments
  • Financial records
  • Travel or conference attendance records
  • Research materials that are largely photocopies of other scholarship
  • Extensive volume of awards
  • Memorabilia

*ThinkIR, an open-access online collection of scholarly works created by the University of Louisville community, may be the appropriate place to house your published research. Please see the ThinkIR Collection Policy or contact for more information.

Got Books?

For donations to Ekstrom Library, contact Tyler Goldberg by email or phone (502-852-8723)

For donations to Rare Books, contact Delinda Buie by email or phone (502-852-6762)