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Archives & Special Collections (ASC)

Order Reproductions


Archives and Special Collections offers high resolution digital reproductions of materials in our collections. Reproduction fees recover costs associated with that service.

  • Commercial, not for profit, and academic press uses requiring documentation of permission also incur preservation fees. This policy includes academic uses at other institutions, such as theses and dissertations. These fees support purchase of archival storage materials and other activities necessary to preserve the materials held by Archives and Special Collections.
  • Current University of Louisville students, faculty, staff, and administrators who are requesting reproductions for use in academic publications, course papers, theses, dissertations, or other research and not-for-profit uses are not subject to reproduction or preservation fees for the first 10 jpg images. Regular fees apply to additional images. Classes requiring reproductions for digital projects are normally limited to 30 items; faculty members who wish to assign digital projects requiring a substantial number of reproductions should contact Archives and Special Collections when developing the assignment to determine the process for requesting reproductions for this purpose.
  • University of Louisville affiliated users pay standard rates for all commercial uses of Archives and Special Collections images.

Orders of photographs, digital reproductions and audio duplications require a signed Copy Service Agreement and, if applicable, a Permission to Publish form as well as payment in advance.

Contact us to begin the ordering process.

Photographic and Digital Reproductions

ASC can provide digital reproductions of most our materials. As with photocopying, collection or copyright restrictions or fragility may prohibit the scanning of some materials. Scanning must be performed by staff.

The use of personal digital cameras (cell phone, point and shoot, and tablet cameras), without flash, may be permitted to create research copies for personal research and reference use only. Researchers are required to agree to our Personal Digital Camera Policy as part of the registration process.

Photocopies/Scanning to PDF

Some materials may be photocopied or scanned to PDF using the self-service photocopy machine in the ASC research room for fifteen cents a page. Fragile materials, photographic prints, and some other materials may be copied or scanned to PDF by staff for a fee of twenty-five cents a page. Materials copied or scanned to PDF by staff in response to remote research requests also cost twenty-five cents a page, and are limited to a total of 200 pages and/or images. In some cases, collection or copyright restrictions or extreme fragility may prevent some materials from being copied or scanned. In such cases, the materials must be used in the ASC research room.

Audio Duplication

Digitized copies of interviews from the Oral History Center's collection may be obtained, unless prohibited by the donor agreement, for a fee of $10 per tape. Many interviews consist of several tapes so the total cost varies.

Prices and Purchase Agreement