The Archives and Special Collections (ASC) preserves and makes available for research the official records of the University of Louisville, one of the oldest municipal universities in the United States, and material related to the history and cultural heritage of Louisville, Kentucky and its surrounding region. Increasingly, many vital records are created and made available only on the web. These records—ranging from campus communication and university board decisions to community events and grassroots activities—are at risk of disappearing as content is constantly evolving and may be removed, overwritten, or abandoned. In recognition of these concerns, ASC collects and preserves university records presented on the web in order to capture informational content, to document the university’s core functions, and to demonstrate use of the web as a technological medium. For the same reasons, ASC also collects non-university websites in the thematic areas that correspond to ASC’s collection policy.
ASC’s mandate to collect and preserve web content has the following legal and ethical bases:
Web pages are selected on the following basis:
Web archiving requires the use of specialized software to harvest web content. The frequency of website capture varies but corresponds to the frequency of changes made to the website. For example, websites that are static and updated infrequently may require only an annual crawl while websites that are updated with a greater frequency may require a quarterly or monthly crawl.
In most cases, content on official University of Louisville websites are public records. For websites captured outside of the university’s web domain, ASC will make every reasonable effort to notify the organizations and/or individuals whose websites have been selected for archiving. ASC will refrain from archiving websites that do not wish to be included and will honor requests to remove archived content. If you feel ASC has harvested your web content in error or that maintaining your web content in the archive does not adequately reflect your organization, please contact ASC via email.
ASC’s web archive is cataloged along with all other permanent collections. Captured websites are available to view within 48 hours after the completion of a crawl. Viewers may access these sites through Archive-It. Note that a header with the date of capture will appear on most archived pages so as not to be confused with the original website.
Kyna Herzinger, 2020. Updated 2020-07