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Archives & Special Collections

CONTENTdm Cookbook: People Pictured OR People Named

6. People Pictured OR People Named

This field is mandatory if available. If individuals are not pictured/discussed or named, leave the field blank.

sample of elements that show on each field page

Yes. Enter each name in the same field, separated by a semicolon and a space.

See Subject for subjects that are not personal names.
Field Name People Pictured OR People Named
DC Mapping Subject
Search Yes
Hide No
Vocabulary Yes. Choose “Use a controlled vocabulary from another field or collection” and select “People”.
Definition Names of people pictured (for images) or discussed (for audio) in the resource.

Separate multiple entries by a semicolon and a space.

Do not use "Unknown"--just leave the field blank.

Use the correct form of the name when available in Library of Congress Authorities. Refer to the list of names already used at the CONTENTdm Browse by People Pictured page.

If an authoritative version of a name is not available, create one:

  • Invert personal names (as much as is known of Last name, First name, Middle name or initial, Date(s)).
  • Enter corporate names in full, direct form.
  • Do not use honorifics, titles, or nicknames unless it is necessary to disambiguate (e.g., the first name of the person is unknown). Otherwise, these alternate forms of names (such as “Buddy” Jones; Reverend Murrell; Dr. Reed) may be used in the Description field but not as the authoritative version in this or the Creator or Contributor fields.

Add these new names, plus those you have researched in the established authority files, to the shared controlled vocabulary file “People."


Thomas, Jean, 1881-1982

Wodehouse, Mr.

Template No
Nickname people

Discover. Create. Succeed.