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Archives and Special Collections

Records Management: Overview

Information on how and for how long University of Louisville records should be retained.

Records Retention

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All records generated in the course of business at the University of Louisville are governed by the retention requirements of the State of Kentucky.  These resources will inform how long you keep your records.

Records Transfers

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The University Archives and Records Center provides free, secure storage for records that are no longer needed for day-to-day business.  We will work with you to transfer permanent and store non-permanent records.

Records Retrieval

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Records that have been transferred for storage may occasionally need to be returned for reference or continued use.  Records are retrieved weekly upon the request of the office of origin. 

Records Destruction

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When records have met their minimum retention, they may be eligible to be destroyed if no litigation, audit, or other official action involving the records has been initiated.

Contact Us

If you have any records management questions, please contact (502) 852-8789 or send us an email.

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Archives & Special Collections

University Libraries
Ekstrom Library Lower Level
Louisville, KY 40292
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  • tel 502.852.6752
  • fax 502.852.6673

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